Central Accounting Services

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Category ID's by Account Number

 

3000 Commodities

Expenditures for supplies and materials, including consumable supplies and materials and parts purchased for equipment repair and maintenance performed by state personnel should be coded as a 3XXX commodity. This includes equipment purchases with a unit cost of less than $500.00 or an expected services life of less than one year.

4000 Capital Outlay

Purchase or installment purchase of land and nonstructural improvements to land and buildings; equipment, machinery, apparatus, furniture, fixtures, and devices, which have an expected service life of one year or longer; and livestock bought for breeding, feeding and general utility purposes.

Acquisitions of items with a useful life expectancy of one year or more and costing between $500 - $1999.99 should be coded as account 14XX8 (department-inventory). Items with a useful expectancy of one year or more and costing $2,000 - $4,999.99 are classified as account code 14XX9 (non-inventory). Items with a useful expectancy of one year or more and costing $5,000 or more are classified as account code 14XX0 (inventory). Upgrades to existing equipment originally costing $5,000 or more, should be coded 14XX0 regardless of the cost of the upgrade. Installment purchases where the sum of the installments is $5,000 or more should be coded 14XX0. All costs (freight, installation, options, accessories, cost of various pieces to assemble, installments, etc.) of getting a capital item in place should be capitalized and the appropriate object code based on the total cost should be used regardless of the cost of the individual components.

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12000 13000 14000 15000 16000 17000

Category Description
Account

PO040

Postage: Vendor Payments

12010

TE041

Telephone Services: Vendor Payment

12020

TE023

Telephone Long Distance: Vendor Payment

12030

TE034

Telephone Other: Cell, Pager, Etc

12040

TE040

Telephone Services Op Charge: DISC

12050

TE043

Telephone Services: Cap Charge: DISC

12051

TE042

Telephone Monthly: Other State Agency

12052

PO020

Postage Oper Charge: DISC

12060

PO010

Postage Cap Charge: DISC

12061

PO030

Postage: SOV/Other State Agency

12062

TE021

Telephone Long Distance Op: DISC

12070

TE020

Telephone Long Distance Cap: DISC

12071

TE022

Telephone Long Distance: Other State Agency

12072

TE031

Telephone Other Op: DISC

12080

TE030

Telephone Other Cap: DISC

12081

TE032

Telephone Other: State Agency

12082

FA010

Fax Charges

12090

TE033

Telephone Other: Other Comm

12090

TE044

Cell Phone Usage & Reimbursement

12091

PA010

Package Delivery Charges

12110

FR010

Freight Charges - Truck

12111

FR011

Freight Charges - Air Delivery

12112

MO100

Moving: Agency Office

12120

MO200

Moving: Employee In-State

12130

MO300

Moving: Employee Out-Of-State

12140

FR010

Freight Charges

12190

PA010

Package Delivery Charges

12190

PR010

Printing and Binding: SOV/State

12210

PR011

Printing and Binding Surcharge (Payments to State Facilities Only)

12211

BL010

Blue Printing

12230

CO500

Copy Charges

12230

DU100

Duplicating, Reproducing

12230

DU101

Duplication & Blue Print: Non-Capital

12230

AD100

Advertising: Classified, Etc.

12240

PR020

Printing and Binding: Vendor

12290

PR021

Printing and Binding: Vendor Reprint

12290

RE104

Rental: State Buildings/Cap Ch

12300

RE109

Rental: Copying Equipment, Etc

12310

RE106

Rental: Building Space

12320

RE100

Rental: Equipment (Non Research)

12330

RE111

Rental: Research Equipment

12331

RE103

Rental: Land

12340

RE101

Rental: Information Processing Equipment

12360

RE108

Rental: Computers, Etc

12360

RE102

Rental: Information Processing Software

12370

RE107

Rental: Computer Software

12370

RE105

Rental: State Building/Oper Ch

12380

RE110

Rentals: Other

12390

RE112

Rentals: Postage Machine

12391

CA100

Cable Television

12392

RE206

Repair: Passenger Car

12410

RE205

Repair: Other Self-Propelled

12420

RE203

Repair: Machinery

12430

RE207

Repair: Furniture & Fixtures

12431

RE209

Repair & Main Research Equip

12432

RE200

Repair: Buildings

12440

RE208

Repair: Grounds & Landscaping

12442

RE201

Repair: Information Processing Equipment

12470

RE202

Repair: Information Processing Software

12480

RE204

Repair: Other Repair and Service

12490

TR100

Travel: In-State Private Car Mileage

12511

TR200

Travel: Out-State Private Car Mileage

12512

TR300

Travel: International Private Car Mileage

12513

TR130

Travel: Charter: In-State: Car, Plane

12521

TR230

Travel: Charter: Out-State: Car, Plane

12522

TR330

Travel: Charter: International: Car, Plane

12523

TR120

Travel: In-State State Car Expense

12531

TR220

Travel: Out-State State Car Expense

12532

TR320

Travel: International State Car Expense

12533

TR410

Travel: State Motor Pool: In-State:Oper Ch

12541

TR450

Travel: State Motor Pool: Out-State: Oper Ch

12542

TR430

Travel: State Motor Pool: International: Oper

12543

TR110

Travel: In-State Registration

12551

TR210

Travel: Out-State Registration

12552

TR310

Travel: International Registration

12553

TR400

Travel: State Motor Pool: In-State: Cap Ch

12561

TR440

Travel: State Motor Pool: Out-State: Cap Ch

12562

TR420

Travel: State Motor Pool Internal:Cap

12563

TR160

Travel: In-State Train, Plane Fares

12571

TR260

Travel: Out-State Train, Plane Fares

12572

TR360

Travel: International Train, Plane Fares

12573

TR140

Travel: In-State Meals & Lodging

12581

TR240

Travel: Out-State Meals & Lodging

12582

TR340

Travel: International Meal & Lodging

12583

TR150

Travel: In-State Other Expense

12591

TR250

Travel: Out-State Other Expense

12592

RE050

Recruitment Expenses

12610

HO010

Honoraria

12620

HO020

Honoraria: Reimbursement Travel Expense

12621

TR090

Travel Reimbursement - Non Emp

12621

CO110

Computer Program, Data Proc: Oper: DISC

12630

CO100

Computer Program, Data Proc: Cap: DISC

12631

CO120

Computer Program Services: Vendor

12632

DA010

Data Process Services: Vendor

12632

DA200

Database Access Fees: Vendor

12633

IN300

Internet Connectivity

12634

CO050

Copyright Fees

12640

FE230

Fees: Recording, Servicing: Government

12640

FE140

Fees: Lab

12650

TU010

Tuition: Employees

12660

TU100

Tuition: Rehab Clients

12680

CO380

Construction: Relocation

12690

FE220

Fees: Miscellaneous, Other

12690

FE221

Fees: Credit Card Fees and Charges

12692
FE222 Bank Fee Charged by Contractor
12692
FE223 SOKI Development & Maint. Fees
12693
FE224 Nonpayroll Warrant/EFT Operate
12694
FE225 Nonpayroll Warrant/EFT Capital
12695

FE250

Fees: Photo Processing

12697

PH010

Photographic Processing

12697

FE200

Fees: Architects

12710

FE201

Architectural Fee: DAS

12710

FE202

Architectural Fee: DCM

12710

FE203

Architectural Fee: Surveys

12710

FE204

Architectural Fee: Commissioning

12710

FE210

Fees: Engineers

12710

FE212

Architects & Engineers: Non-Capital

12710

HM100

Hazardous Material Testing

12710

FE100

Fees: Attorneys and Lawyers

12720

FE170

Fees: Physicians and Medical Associates

12730

FE120

Fees: Hospitals & Nursing Homes

12740

FE190

Fees: Advertising Agencies

12750

FE240

Fees: Veterinarians

12760

EN010

Entertainment Services

12770

FE110

Fees: Entertainers

12770

FE150

Fees: Lecturers, Speakers

12770

FE180

Fees: Accountant & Auditors

12780

CO400

Consulting

12790

FE160

Fees: Other Professional

12790

FE161

Other Professional Fees: Non-Capital

12790

FE130

Fees: Information Systems Consulting

12791

EL010

Electricity

12810

GA010

Gas, Natural

12820

ST100

Steam

12830

WA010

Water

12840

SE100

Sewage Charges

12850

SO010

Solid Waste Charges

12860

UT010

Utilities: Other

12890

DU010

Dues - In Agency Name Only

12910

SU010

Subscriptions - In Agency Name

12910

ME010

Membership-In Agency Name Only

12911

LA140

Laundry and Dry Cleaning Service

12920

TO010

Towel Service

12920

EA010

Earnings: Incentive: Ward/Inmate

12930

RE010

Recreation Services

12940

AW010

Awards, Rewards, Premiums

12950

RE400

Rewards, Awards, Premiums, Bounties

12950

IN010

Insurance Premiums - Others

12962

IN011

Insurance: Aircraft Liability

12693

IN012

Insurance: Automobile

12964

IN013

Insurance: Professional Liability

12967

IN014

Insurance: Comprehensive & Property

12968

IN015

Insurance: Aircraft

12969

AW020

Awards: Employees

12980

EM010

Employee Awards

12980

SE010

Services: Other Contractual

12990

JA011

Janitorial Services

12991

SE011

Services: Janitorial

12991

PA100

Participant Payment & Support

12992

SE012

Services: Participants

12992

CL100

Clothing and Clothing Items

13000

FE020

Feed and Forage - Animals

13100

FO010

Food for Humans

13200

FU050

Fuel: Coal and Coke

13310

FU010

Fuel Oil, Diesel and Kerosene

13320

FU060

Fuel: Liquid Propane and Butane

13330

FU020

Fuel: Other