The State of Kansas prohibits expenditures for food and beverages unless agencies use “official hospitality” funds or funds which are specifically collected for that purpose.
At KU, only the Chancellor has official hospitality funds. Food and beverage purchases are allowed if the department has collected fees specifically for expenses as they relate to a business purpose.
Some examples of appropriate business purposes are conferences, seminars, or training sessions for which a registration fee is collected.
If there are questions regarding the purchase of food and beverages, please speak to your
Central Accounting Services’ contact.
