Car rentals may be booked through the State Travel Center or directly with the rental agency for out-of-state travel. Use the statewide contract for in-state car rentals. The university cannot reimburse the traveler until after the travel is complete. Only sub-compact or compact cars are allowed unless justification can be provided for rental of a larger vehicle. Check rates for all available car rental companies available at the destination and book the lowest rate meeting the traveler's needs and itinerary. Always ask for the lowest available rate, such as conference, government, or special rates. An employee should secure the most economical rental vehicle that adequately fulfills the need of the traveler. (See table below for average vehicle capacity.)
Car Size: Avg. Seating Capacity: Avg. Luggage Capacity:
Full size 5-6 15.6 cu. ft. - 6 pieces
Mid-size 5 13.5 cu. ft. - 4 pieces
Compact 4-5 13.0 cu. ft. - 4 pieces
Economy 4 10.2 cu. ft. - 3-4 pieces
Mini-Van 7 8 pieces
Vehicle size is to be determined by the number of travelers and use. Vehicles are for official use only.
Documentation required:
- Rental agreement/Receipt
- Copy of itinerary.
