Registration fees required for attending meetings, conferences, conventions, and similar events may be charged to an individual's standard Business Procurement Card (BPC).
To charge registration fees, one person per department should be selected to charge registration fees on his/her card for individuals in the department. The person chosen should be a business department manager; like the individual responsible for making travel arrangements for the department. Prior to making any charges, this person needs to complete and submit the Request to Charge Registration Fees to the BPC form found on the CASPUR website under BPC. The individual will be notified once approval has been determined.
It is important to remember that this change does not allow hotel, airfare, car rental, fuel, food, and other travel related expenses to be charged. Only registration fees related to travel expenses on university state funds are allowed.
When entering the BPC transaction in PeopleSoft, the comments field MUST indicate if meals are included in the registration or not. Also an out-of-state travel request number must be provided in the additional information section when applicable.
All BPC polices and procedures still apply. The only change being made relates to registration fees being allowed on an individual BPC. For questions about this change, contact one of the following individuals:
Mike Lewis, BPC Administrator, 864-5938, malewis@ku.edu
Mary Williams, BPC Administrative Specialist, 864-5267, mwilliam@ku.edu
