Other System Codes

Alt Account

Alternate Accounts are used in the financial system to represent the complete listing of the State of Kansas’ uniform classifications for receipts and expenditures at the detail level.  In cases where the University’s financial system has expanded the Account Chartfield from the State’s detail list, the Alt Account will be used to roll up the Account value used on a transaction to the correct object or receipt code for State reporting.

The Alt Account is not used on transactions but is derived from the Account Chartfield prior to submitting information to the state accounting system.

Area of Responsibility

Area of Responsibility - Primary (ARSP) - 3 digit
A code to uniquely identify the departments (and/or cost centers) under the control of a senior administrator (a vice provost, academic dean, or position of greater/equivalent responsibility). The Primary ARSP denotes a level of accountability at which:

• year-end expenditures are tracked and monitored
• budgetary allocations are made by the provost or chancellor
• sign-offs for HR actions and payroll transactions are approved.

Area of Responsibility - Secondary (ARSP) - 5 digit

A code to categorize the departments (and/or cost centers) within a Primary ARSP for which budgetary allocations are made by a more senior administrator (a vice provost, academic dean, or position of greater/equivalent responsibility). The groupings are made at the discretion of the senior administrator, for example, groupings may include a collection of departments that report to an associate dean or associate vice provost; OR departments that perform similar functions; OR a group of departments with some other affinity as determined by the Primary ARSP, etc.

Area of Responsibility - Tertiary (ARSP)

Another code to further categorize the departments (and/or cost centers) within a Secondary ARSP for which budgetary allocations are made by a more senior administrator (a vice provost, academic dean, or position of greater/equivalent responsibility). The groupings are made at the discretion of the senior administrator, and in accordance with their reporting needs. For example, groupings may include a collection of departments that report to an associate dean or associate vice provost; OR departments that perform similar functions; OR a group of departments with some other affinity as determined by the secondary ARSP, etc.

The ARSP codes are not used on transactions.  The 5-digit code is assigned to each Dept ID and can be singled out for reporting information.  The codes are also formulated into a tree structure for use in the DEMIS/KUFS reporting tool.

ARSP List

Program Classification Structure (PCS)

PCS is set of categories and related definitions, which allows users to examine the operations of a post secondary educational institution as they relate to the accomplishment of that institution's objectives. Top-level categories include:

• Instruction
• Research
• Public Service
• Academic Support
• Student Services
• Institutional Support
• Operations and Maintenance of Plant
• Scholarships and Fellowships

The PCS code is not used on a transaction but is assigned to each Dept ID and can be singled out for reporting information.

Program

This field is available for further classification of a financial transaction.

KUALL – The 3-digit Program Code is used to further classify central receipts according to type or by semester collected and is not used on expenditure transactions. It is used only on UKANS transactions.

• 100 – 199 are miscellaneous receipt types including options and installment payments
• 200 – 299 are receipt of tuition and required fees collected in the fall
• 300 – 399 are receipt of tuition and required fees collected in the spring
• 400 – 499 are receipt of tuition and required fees collected in the summer
• 500 – 599 designate mediated fees
• 600 – 699 are receipt of tuition and required fees collected in the fall
• 700 – 799 are receipt of tuition and required fees collected in the spring
• 800 – 899 are receipt of tuition and required fees collected in the summer

Program Codes

Source

Source is automatically assigned to each transaction as it is processed into the General Ledger. The source code identifies the debit and credit actions to be applied to the transaction dollars. The Source Code also appears as information for each transaction in the DEMIS Financial reports.

Source Code List

SpeedChart/SpeedType

These values are used to simplify data entry of multiple preassigned Chartfield value combinations representing Fund, Dept ID and Project.  SpeedType is used only for journal entry.  SpeedChart is used on vouchers and PO’s.

SpeedChart / SpeedType List