Fund 700 Carry Forward Notice
Please review your cost center structure to determine if balances should roll forward into the same cost center or if the department would like to consolidate balances.
To Consolidate Balances:
- A file will be placed on the Comptrollers website in July with fund 700 balance information.
- The department will adjust the data on the file for their area and return the changes to the Comptroller’s office.
- The carry forward budgets will be posted for the new Fiscal Year.
If the department does not require any changes to the 700 carry forward balances, then no action is needed by the department.
After the new fiscal year budgets have been loaded, departments may make any additional 700 budget transfers using their access in the financial system.
Instructions for completing the request for 700 carry forward changes
The file of fund 700 carry forward balances will be available for your review on the Comptrollers web page at www.comptroller.ku.edu.
The file will open an Excel document. If you wish to make a change to the carry forward, please follow these procedures.
1. Changes can only be made within the same main department. For example a carry forward to 1234100 can only be changed to another cost center like 1234xxx. It can not be changed to 2341xxx, an unrelated department. These later changes must be done by BTF to the Budget Office.
2. If your carry forward totals $1000 before your requested changes, the carry forward must also equal $1000 after the requested changes. Please check the math.
3. Changes should be submitted on an Excel worksheet. Copy and paste the affected cost centers and dollar amounts into a new worksheet for submission.
4. Send your request for changes to Ron Huettenmueller at huettenmueller@ku.edu
5. Deadline for accepting requests for changes will be noted in the hawkfin messages sent out in July. Any changes after that date can be done by the department by entering a budget transfer in the financial system after the 700 carry forward budgets are posted.
