Information related to the fiscal year end closing process
May
- Read this year’s memo Closing Procedures for the Fiscal Year End sent out by the Comptroller for specific year-end details and staff contacts
- Review budget balances and catch up on monthly reconciliations
- Deposit funds promptly
- Review outstanding encumbrances – cancel any Purchase Orders no longer needed to release funds
- Review open SOV transactions – finalize activities between Buyers and Service Departments
- Review travel plans that occur before June 30 and those trips that will cross between June and July
- Plan remaining spending activities with remaining funds
- Attend one of the UKANS year-end seminars
June
- Continue with May activities
- Have all transaction logs to the Central Accounting Office before the deadline date
- Access to the financial system for UKANS transactions will be temporarily removed just before June 30th
- For emergency expenditures, contact the CASPUR Office at 864-3790.
- Requests for Fund 700 Carry Forward instructions are made to departments
July
- Access to the financial system is restored in stages
- BPC June transaction logs are due on an accelerated schedule
- Final encumbered transactions are sent to the state
- Encumbrances from the prior year can be paid only after the State of Kansas closes their accounting system – notices will be sent to KU users
- The Monthly Income/Expense Account Report (MI/EAR) report for June is available after KU has submitted final information to the state
- New year budgets are loaded
- New DEMIS/KUFS site is available to users
- Fund 700 carry forward balances are reviewed and cash balances are loaded as budgets
Fiscal Year 2007 Important Date
Date |
Time |
Information |
May 17 |
3:00-4:00 |
UKANS year-end seminar—Simons Auditorium |
June 4 |
10:00-11:00 |
UKANS year-end seminar—Simons Auditorium |
June 5 |
5:00 p.m. |
Contract cover sheets (DA-146) for FY 2007 |
June 8 |
5:00 p.m. |
FY 2007 payroll Retroactive funding adjustment (RFA) |
June 8 |
5:00 p.m. |
FY 2007 payroll adjustments due in Payroll office |
June 15 |
5:00 p.m. |
All BMFS budget transfer for FY 2007 |
June 22 |
5:00 p.m. |
Internal budget transfers processed by depts. |
June 25 |
5:00 p.m. |
Cancellation of warrants, accounting changes or journal vouchers (org., fund, etc.) |
June 25 |
5:00 p.m. |
Transaction logs for purchase orders, vouchers, SOVs, dept. refunds. All departments are restricted from entering any voucher, purchase order, or service order from 6/26-7/1. (Tuesday – Sunday) |
June 26
Through
June 29 |
All day |
Emergency FY 2007 voucher transactions needing paid after the June 25 cut-off date will need to be entered in the CASPUR office. Contact Debbie Kramer (864-5935, or 864-3790) for emergency situations. |
June 29 |
3:00 p.m. |
Dept. deposits due in Bursar’s office |
July 2 |
12:00 noon |
Travel voucher logs due in CASPUR |
July 2 |
12:00 noon |
BPC logs for June statement due in CASPUR |
