In 2005, the Comptroller's Office took over the responsibility for
applying barcode tags to moveable equipment that meets the University's
capitalization threshold of $5,000. The purpose of this change in policy
was to improve the accuracy and timeliness of the University's moveable
equipment data. Under the current policy, the Property Accounting Team
contacts department coordinators monthly in order to locate recently
purchased items.
Kansas Statutes require us to file an annual report of permanent
property in the custody of the University of Kansas. To fulfill this
request, the Comptroller's Office Property Accounting team conducts the
University's annual equipment inventory of equipment over $5,000
required by the State. The annual inventory of non-research departments
occurs in the Fall semester whereas the annual inventory of
research-intensive departments - including both KU and KUCR assets -
occurs during the Spring semester.
Equipment coordinators assigned to each department are expected to
assist the Property Accounting Team during our annual site visits. Each
year the Comptroller's Office Property Accounting team will develop a
tentative site visit schedule to accommodate for possible departmental
time conflicts.
During FY2008, in addition to re-scanning the asset barcodes, the
Property Accounting team will also be taking photographs of each capital
asset.
List of department coordinators by department (Excel)
